Enrolment T&C’s

  1. If payment fails via Debit Order or Post-dated Cheque, a R100 administration fee will be charged to your account in addition to the fee charged by the bank/s in respect of such reversal.
  2. Students right to rescind/terminate the agreement
      A full registration by a student shall be for the entire period/duration of the course registered for.
    2. Cancellation
      If the consumer or the student (where the consumer is not also the student) registered in an academic year wishes to cancel their enrolment for that year, the following conditions shall apply.
    3. Full-Time/Part-Time Studies
      1. Complete a cancellation form.
      2. One-year Programmes and Other Programmes
        A consumer or the student may cancel his/her enrolment for the current academic year of study as a whole and shall be exonerated from liability for the tuition fees (but excluding the registration fee and the cost of notes/books, both of which remain payable, and default administration charges CityVarsity will be entitled to levy) provided that CityVarsity is informed in writing no later than 4 (four) weeks prior to the commencement of the academic year in question and with written confirmation of receipt of such cancellation having been furnished by CityVarsity. Should the student/consumer wish to cancel such registration and such cancellation is within the 4 (four) week (full time), 2 (two) week (part time) notice period required in terms of this contract then the student/consumer shall be liable to pay the reasonable cancellation costs that CityVarsity has determined to be reasonable, which is agreed by the student to be 80% (eighty percent) of the annual fees charged, and which the student/consumer hereby agrees to, by his/her signature hereto. However, at the discretion of CityVarsity, and subject to the parties reaching agreement on the relevant terms and conditions, full tuition value may be given instead, within the same academic year, to the consumer (at the election of the consumer) to a member of his/her immediate family. Any student/consumer shall only be entitled to cancel under this clause up until 30 June of the year of registration (full time), whereafter any cancellation will not result in any reduction of the fees payable for the entire course. All cancellations are subject to approval by the cancellation committee and on such terms and conditions as it may determine. All part-time students are not allowed to cancel any course after commencement and there will be no refund after the notice period stated above.
    4. General
      1. The student shall not, by reason of his/her failure to attend lectures, be entitled to a reduction in fees, nor will it absolve the student/consumer (where the consumer is not the student) from full liability for the payment of the full fees and other charges. Once a student has commenced attending lectures the student may not cancel this agreement except as provided for herein. The full fee is payable after 2 (two) non-payment of debit orders. Should any payment not be made for a period of 2 (two) consecutive months then the student and/or the person responsible for payment hereby agree and acknowledge that such student will be barred from attending campus and/or receiving any tuition material and/or tuition until such time as satisfactory arrangements have been made with CityVarsity that are acceptable to CityVarsity. CityVarsity reserves the right to exclude a student more than once from its campus.
      2. No consensual or other cancellation of this contract shall be of any force or effect without the written consent thereto by an authorised director or authorised official of CityVarsity. The student/consumer is hereby informed that no verbal agreements by any person shall be of force and effect unless the student/consumer has such cancellation confirmed in writing from the CityVarsity Cancellation Committee. The student by his/her signature hereto is made aware of the provisions of this clause and hereby acknowledges acceptance thereof. Refunds will take a minimum of 90 (ninety) days to be paid, from date of approval by the cancellation committee. By his/her signature hereto the persons responsible or standing surety for the payment of fees and/or any amounts due under and/or in terms hereof hereby irrevocably authorises CityVarsity to perform such credit checks as it may in its sole discretion determine with any recognised credit bureau or the like. No person shall be entitled to claim a refund in the event that a course had commenced and has been effective for more than a period of 2 (two) weeks.
      3. The right to attend lectures and write exams is not transferable. Accordingly, the student shall attend all lectures in person and shall be the only person entitled to write examinations in respect of the subjects forming part of the CityVarsity programme for which the student has enrolled. Under no circumstances will ANY STUDENT be permitted to write exams if any amount is outstanding and the full fees and other amounts due under this contract are not paid in full prior to such exam.
      4. The student/consumer (where the consumer is not the student) accepts that CityVarsity shall have the right to vary the programme syllabus at any time, without prior notification and without furnishing reasons therefor. CityVarsity shall further have the right to alter timetables and programme commencement dates at its own discretion, on written notice to the student/consumer. The student/consumer hereby acknowledges and accepts that CityVarsity shall have the right at all times to vary the terms and conditions hereof. CityVarsity shall post such alterations and/or additions and/or variations on this website (www.CityVarsity.co.za) as soon as is practical in the circumstances, and the student’s attention is drawn to the provisions hereof and the student/consumer undertakes to visit this website regularly to ensure that the student/consumer is fully informed of such.
      5. CityVarsity shall have the right in its sole discretion, to postpone or cancel tuition in any programme initially advertised and offered, on the basis of insufficient demand. CityVarsity shall be entitled to combine classes of a similar academic level and content.
      6. The registration fee paid in terms hereof is non-refundable.Should a student fail his matric or equivalent examination, CityVarsity shall at its own discretion offer to the student an alternative, if the student qualifies for any alternative.
      7. CityVarsity will be entitled to create and apply rules (including due performance requirements) and the student hereby agrees to be bound by such rules. CityVarsity shall be entitled to exclude the student from lectures and examinations (without in any way detracting from the right of CityVarsity to recover fees payable), and to withhold a student’s results (or the student’s examination results) should the student or the consumer, as the case may be, fail to comply with any of the terms of this agreement.
      8. The student/consumer shall be liable for all costs incurred by CityVarsity, including, but not limited to attorney and client fees, collection charges and tracing charges in enforcing the obligations of the student under this agreement, to the maximum extent permitted by the National Credit Regulator.
      9. The fees and other charges reflected on the invoice do not include external institute membership fees, external university fees, examination fees, notes, books, stationery or other items, which shall be for the account of the student/consumer.
      10. The student/consumer (where the consumer is not also the student) is responsible for ensuring that he/she has been properly registered with any relevant external institute or examining body, where applicable, and that he/she or the student/consumer (where the consumer is not also the student) must ensure that confirmation of being registered for examinations is received from such institute or body and that all relevant fees have been paid by the student/consumer.
      11. In the case of an extraordinary event or circumstance beyond the control of the parties herein, such as war, strike, riot, crime, act of God (e.g. earthquake, volcano), CityVarsity will be entitled to suspend lectures and temporarily close any campuses affected thereby. The student/consumer (where the consumer is not also the student) shall not by reason of such suspension or closure be entitled to terminate this agreement or claim a refund, fees paid or a reduction on fees payable or any compensation from CityVarsity.
      12. No relaxation, variation, or indulgence granted by CityVarsity to the student/consumer (where the consumer is not also the student) shall constitute a waiver of any rights vesting in CityVarsity in terms hereof, and no reliance may be placed by the customer or signatory to the enrolment form or any statement or representation (whether oral, tacit or otherwise) not contained therein. Neither shall such indulgence granted operate as an estoppel against CityVarsity.
      13. All correspondence must be by way of registered mail, telefax or by hand delivery to CityVarsity’s premises. All correspondence must be received and signed for by CityVarsity prior to the applicable cut-off date as stated in the enrolment form. It is the responsibility of the student to ensure that he/she obtains confirmation in writing from CityVarsity on receipt of any documentation.
      14. In the event of the signatories to this agreement, having completed the enrolment form incorrectly and/or having signed an incorrectly completed form, or the payment details therein not being in accordance with the requirements of CityVarsity, CityVarsity shall be entitled to reject the student’s application or to require the student to complete a new application. CityVarsity may not be held responsible for such errors or consequences hereof.
      15. Any student/consumer (where the consumer is not the student) who receives a promotional item as a result of his/her enrolment contract, hereby acknowledges that CityVarsity is not responsible for any repairs, service issues, warranties or performance in relation thereto. These must be referred to the promotional item manufacturer, service provider, network or agent(s) thereof, as the case may be, as well as the terms and conditions on this website.
      16. The student accepts, as stipulated in the CityVarsity Assessment Policy (which shall be deemed to form part of this agreement) that as part of the assessment of the programme, the student must fulfil certain academic requirements, which may include (but are not limited to) the completion and/or sign-off of a Portfolio of Evidence or other forms of assessments. The student understands that submission of any academic work should be the intellectual work of the student. Should submission of any academic work not be that of the student, it will constitute fraud, which may result in the expulsion of the student.
      17. Students will not be allowed on campus if their account is in arrears. CityVarsity will not issue any student with a certificate/diploma/award if any outstanding amount is not paid by the student. The student/consumer by their signature to the enrolment form, hereby specifically agrees to the same.
    5. Transfer Procedure
      1. Transfer from One CityVarsity Campus to Another
        1. All tuition will be conducted at the preferred campus indicated on the face of the enrolment form, unless CityVarsity informs the student/consumer otherwise.
        2. A full ‘Transfer Policy’ document will be made available to the consumer if requested and forms part of the contract of enrolment. In essence this means that a consumer (or the student, where the consumer is not also the student) is entitled under certain circumstances and subject to the terms of the transfer policy to receive tuition from a CityVarsity campus.
      2. Transfer from One CityVarsity Programme to Another
        1. A full ‘Transfer Policy’ document will be made available to the consumer on request and forms part of the contract of enrolment once completed.
        2. Full-time/Part-time Students
          A consumer/student who wishes to transfer his/her enrolment (or the enrolment of the student, where the consumer is not also the student) from one CityVarsity programme to another, at the same campus and in the same academic year and/or quarter (whichever is applicable), may apply for permission to do so from CityVarsity. Where the fees in respect of the programmes differ, the transfer shall be subject to a new credit application by the student/consumer and CityVarsity’s approval of the credit application and the transfer. In all such cases, the fee payable will be that of the programme carrying the higher fee, even if that happens to be the programme from which he/she is transferring. In addition to the higher tuition fee, the student/consumer will be charged the value of the notes/books for the programme from which he/she or the student, as the case may be is transferring, as well as those required for the programme to which he/she or the student is transferring. In the case of a student/consumer transferring from any full-time computer programme to another, the consumer will additionally be charged a default administration fee in respect of computer and software costs. A transfer is subject to there being space in the said course chosen to accommodate the student in addition to the student qualifying for transfer to such course chosen.
      3. Deferral of Programmes
        All students/consumers wishing to defer their studies (or the studies of the student, where the consumer is also not the student), or part thereof, may make an application in writing to CityVarsity within 14 (fourteen) days of the start of the course whereupon flexible study options may be considered at the sole discretion of CityVarsity. A deferral charge of 30% (thirty percent) of the original cost of the programme to be deferred will be levied against the consumer as precondition to CityVarsity approving the application for the deferral. A full ‘Deferral Policy’ document will be made available to the student and is also available at all CityVarsity campuses and forms part of the contract of enrolment once completed.
    6. Payment
      1. By his/her/their signature to the enrolment form the signatory/signatories authorise/s CityVarsity to enquire from the employers of the person responsible for payment and including the student and/or surety, the complete details of the salary of such person including the date on which the salary is paid and the amount.
      2. Any amounts that are due under and/or in terms hereof shall be deducted on the salary date of the person who is responsible for payment.
      3. Should for any reason whatsoever a debit order be returned unpaid, then the person responsible for such payment hereby irrevocably authorises CityVarsity to debit his/her account with the amount due on any date as CityVarsity may choose and/or to double debit his/her account with the amounts due at the next salary date.
    7. Legal Declaration and Indemnity
      1. Neither CityVarsity nor any official employee or representative of CityVarsity acting in his/her capacity as such shall be liable for any damages arising out of:
        1. The death, bodily harm, loss of health or illness of any customer caused; and
        2. The destruction of and/or damage and/or loss and/or theft of any property owned by or in the custody of any customer, howsoever caused.
      2. The student/consumer hereby indemnifies CityVarsity against any claim made (whether for damages, costs, or otherwise) against CityVarsity in respect of any action and/or omission of the student and/or the consumer (where the consumer is not also the student).
      3. The student by his/her signature to the enrolment form hereby confirms that he/she is fully aware of the type of course and/or programme enrolled for and that it is his/her responsibility to make himself/herself aware of the types of courses and that he/she has fully understood the course that he/she registers for and is indeed the course that he/she wants to register for and that no representations have been made other than those contained in the official brochure. The student/consumer hereby indemnifies CityVarsity (Pty) Ltd against any claim they may have. The student is further aware of the factsheet in respect of the programme/course enrolled and confirms that it accurately reflects the qualification to be conferred and the type of programme/course registered for.
    8. Protection of Personal Information
      The Parties acknowledge their respective obligations to comply with the substantive provisions of the Protection of Personal Information Act, 4 of 2013 (hereinafter referred to as ‘POPI’).
    9. The personal information received shall not be further processed or disclosed without the consent of the disclosing party
    10. The student/consumer hereby authorises CityVarsity or any other authorised member of the management team to use, review and process any personal information provided to CityVarsity and to use same in the manner that CityVarsity sees fit.

4 The persons signing the enrolment form acknowledge that they know and understand their right to privacy and to have their personal information processed in accordance with the conditions for the lawful processing of their personal information, and hereby give their consent to CityVarsity to collect, process and distribute relevant personal information where CityVarsity is legally required, and/or obliged to do so. They also consent to any third party service providers to have access to their personal information and consent to CityVarsity sharing same.

  1. The persons signing the enrolment form confirm and acknowledge that they are aware that the information that they have provided may be transmitted to persons, companies, subsidiaries, affiliates and third parties outside of the borders of South Africa and hereby consent in terms of section 72 of POPI to such transmission and use by CityVarsity.


6 In the event of a cross border transmission of information, Intec will take all reasonable steps to ensure that the data is transmitted securely.


  1. Accompanying Documents
    The following material must accompany a students application, namely:

    1. The original and certified copy of the front page of student’s valid identity book (if a South African citizen);
    2. Certified copies of student’s study permit and front page of valid passport (if not a South African citizen);
    3. Where applicable, original and certified copies of Matriculation (Grade 12) Certificate, or symbols, or School Leaver’s Certificate. If the student is awaiting matriculation results, these must be furnished as soon as they become available; and in any event prior to commencement of the course registered for.
    4. Original and certified copies of Academic Record and Certificate of Good Conduct should the student be transferring from another tertiary education institution or examining body to CityVarsity.
    5. Original and certified copies of Confirmation of Institute Enrolment where applicable.
    6. If a payment option other than full settlement is selected, the student/company/guarantor/surety must submit:
      • Proof of income, being in respect of permanently employed persons.
      • The original and certified copies of the 3 (three) most recent salary advice or 3 (three) months’ bank statements for self-employed persons
      • Proof of residence of account payer.
    7. Supporting documentation, should the student require additional time for examinations. The student/consumer (where the consumer is not also the student) acknowledges that this agreement shall only come into force once the enrolment form is duly completed, the correct documentation is attached and an invoice is issued to the student upon payment of the required registration fee and minimum required deposit.
  2. Rules and Regulations
    The student/consumer by his/her signature to the enrolment form hereby acknowledges that he/she has read and agrees to abide by all the rules and regulations of any campus that he/she attends and acknowledges that he/she can be disciplined in terms thereof. The student/consumer further acknowledges that right of admission to any of CityVarsity’s campuses is strictly reserved and CityVarsity may, at its own discretion refuse admittance to any student and/or consumer.
  3. Address for Service and Receiving of Documents (Chosen Domicilium)
    CityVarsity and the student/consumer (where the consumer is not also the student) respectively choose as their domicilium addresses for the service of legal documents the addresses listed on the front page of th the enrolment form. Any party to the agreement between City Varsity and the student/ guarantor/parent may change its address by delivering to the other party a written notice of the new address in the manner specified in the National Credit Act, and any delivery made or attempted at such domicilium address chosen by the student shall be proof of completion of CityVarsity’s obligation with regard to any study material due to the student. The student/consumer warrants that such address at which delivery of all material and/or study notes, etc. is to be effected and indemnifies CityVarsity against any claim for delivery of student materials, should CityVarsity be able to show attempted delivery.

Entire Contract
The terms and conditions contained herein as well as the terms contained on the Enrolment Form shall be the entire contract between the student/consumer and no alteration and/or any verbal representation and/or variation or amendment will be of any force and effect unless such is reduced to in writing and hand signed by all parties hereto. Electronic communication such as email etc. shall not be construed as being written agreements between the parties and are specifically excluded as is electronic signatures as being valid for this purpose.


(Valid until 31 December 2017)

The promotional offer of the MediaPad with regard to the registration of the student with CityVarsity is subject to the following:

  1. The student fully understands and accepts that the MediaPad will remain the property of CityVarsity, and ownership of the MediaPad will remain vested with CityVarsity for a period of one (1) year from the date of which the student registers and commences studies with CityVarsity.
  2. The MediaPad promotion is available for all full time (minimum of 1 (one) year duration) CityVarsity Courses
  3. The student in registering with CityVarsity under this promotion, agrees to use all endeavours to ensure that there is no abuse of the equipment and software, and undertakes to ensure that the MediaPad and/or the airtime/data bundle is used responsibly and will not result in any claim being made against the student and/or CityVarsity.
  4. The student/parent/guarantor hereby indemnifies CityVarsity against any claims of whatsoever nature arising out of the use of the MediaPad, accessories and/or airtime/ data supplied in terms of this promotion.
  5. Ownership of the MediaPad shall vest with CityVarsity, and ownership of the MediaPad will only pass to the student upon written confirmation by CityVarsity to that effect, and in addition only after completion of the of 1 (one) year of study with CityVarsity, by the student.
  6. In the event that the student does not complete the 1 (one) year study with CityVarsity, the student will upon, and including but not limited to, the termination and/or the cancellation of the contract and/or expulsion and/or suspension of the student, be liable to return the MediaPad to CityVarsity in good working order/condition. Failure to hand over the MediaPad will result in the student being obliged to pay an amount of R2500. In the event that the student fails to pay the aforesaid amount this will result in a criminal charge of theft, alternatively unauthorised borrowing, being instituted as the student is fully aware that he/ she does not own such MediaPad.
  7. If CityVarsity is not satisfied with the condition of the MediaPad and/or the software is infringed and/or corrupted and/or if the student fails to return the MediaPad, including the accessories supplied in terms hereof, then the student/guarantor/parent undertake that they will be liable to pay to CityVarsity the sum of R2500 being the agreed cost of the MediaPad, charger and accessories. Failure to hand over the MediaPad or pay R2500 in such instances will result in a criminal charge of theft, alternatively unauthorised borrowing, being instituted.
  8. The student undertakes that he/she will not, during the 1(one) year course contract, alienate, cede, or in any other manner or form, attempt to relinquish or dispose of possession and/or ownership of the MediaPad and/or tamper with the software of the MediaPad.
  9. Data of 200MB per month will be supplied to the student for a maximum period of 12 months only. CityVarsity reserves the right during the period to limit the data usage that will accompany the promotional offer of the MediaPad, and may suspend, cancel or withdraw such offer and/or data supplied at any time for any reason in its sole discretion.
  10. The student expressly acknowledges and confirms that any charges attaching to such sim card in excess of the 200 MB per month shall be for the sole and exclusive responsibility of the student/guardian/guarantor/account payer. The 200 MB per month may not be accrued and/ or rolled over for any reason whatsoever. Any call charges attaching to such sim shall also be the sole responsibility of the student.
  11. Any charges attaching to the use of the sim card which is in excess of 200 MB of data per month shall be charged to the student’s account which the student expressly agrees to by his/her signature hereto. All terms and conditions in relation to payment of such account as appearing on the enrolment form must be read as if specifically incorporated herein.
  12. The student acknowledges that CityVarsity is not responsible for any repairs, service issues, software warranties or performance in relation to the MediaPad. These must be referred to the MediaPad manufacturer, service provider, network and/or agents thereof as the case may be.
  13. This promotional offer is only valid to a student who registers for any first, second or third year full time (minimum of one (1) year duration) CityVarsity course, and which promotion will only be applicable during the first/second/third year of study by the student and/or in conjunction with any other offer of the specified programme. This offer may not be extended or used in any subsequent year of study and/or in conjunction with any other offer.
  14. A student is only entitled to one (1) MediaPad and promotion during the indicated time period of this offer and for the duration of the course registered for.
  15. This offer may not be used in conjunction with any other offer, bursary, promotion or the like.
  16. The student/customer (parent/guarantor) undertakes to pay all costs involved on an attorney and client scale if in the event that CityVarsity has to institute legal action for the recovery of the MediaPad and/or charger and/or accessories given to the student under this offer.
  17. The student confirms that he/she will be liable to be registered with CityVarsity for any courses offered in terms of this promotion for a period of (1) one year and pay the fees associated for the entire 1 year period nothwistanding any cancellation thereof for any reason whatsoever.
  18. The student undertakes to pay a software reloading fee of R100 per reloading if any software is corrupted and needs to be reloaded.
  19. This MediaPad offer (subject to the Terms and Conditions above) is only applicable to first/ second/third year students who complete and sign a valid enrolment contract for 2018 year of study, and who pay the stipulated deposit (campus specific), and signs a valid compulsory debit order (First instalment due on 31 January 2018) to pay the balance of their fees via one of the payment plans available.
  20. In order to qualify for the MediaPad promotion, second and third year students must register and pay the required deposit as per the fee schedule.
  21. The reservation in ownership in and to the MediaPad and all conditions pertaining to such ownership vesting in CityVarsity does not apply in the event of the student/ account payer/ sponsor paying for the full course fee upfront. All other terms and conditions as they appear on the enrolment form and website shall apply in conjunction hereto.